Hi Member, We have a nice selection of information for you this time, and are looking for a few responses, too. |
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The Fraternal / Communications DirectorDear Friends,
I sincerely thank and acknowledge Fraternal Committees in jurisdictions throughout the United States and Canada for their allegiance to our Society’s main objective – Charity. During this unprecedented time when many charitable organizations are struggling to keep their doors open, the benevolent spirit of Royal Arcanum’s fraternalists is being exemplified with compassion and concern. Their generous support in providing donations of funds, goods and other essentials is helping ensure that the mission of service will continue.
As the harvest season approaches, let’s be thankful for our blessings and remember to share them with others. We are very fortunate to live in the land of the free and home of the brave. Please thank a veteran for their service.
Yours in VMC,
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Scholarship winners: please note that in order for funds to be sent to the school, the student must submit their tuition bill and include their student IDeach year. A letter is sent out annually as a reminder to scholarship winners, but sometimes those letters may be missed, so please be sure to complete this important task.
We need to ensure that students receiving scholarships are still enrolled before we send funds to that school. We wouldn't want your scholarship funds lost because you changed schools and your money was lost by your old school -- that's just one reason why we need this completed annually. Please call our office at 888-ARCANUM if you are a scholarship winner and have any questions. |
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Looking ahead to a new year? We are! And we're readying our order for 2021 Royal Arcanum pocket calendars. We're looking to ensure we don't order too many or too few, so we need some help on sizing the ordering. To make sure we get this right and don't double-count, we urge you to contact your council secretary if you want a pocket calendar for 2021.
Secretaries: Please let us know the number of 2021 pocket calendars your council would like. Be sure to let us know by October 15 to give the printers the time they need. Thanks! |
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If you have any articles for the upcoming Bulletin, please submit them as soon as possible. We have a firm deadline of October 9 to have the best chance of the Bulletins getting out to our members on time. Articles received after the deadline will be considered for the next quarterly Bulletin.
As always, be sure to include a high-res photo if you're including pictures, and be sure to identify everyone in the photos. Thanks! |
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Did you know that as a member of the Royal Arcanum, you are entitled to shopping discounts? We're members of PerkSpot.com, an online discount shopping service, and all our members are eligible to use this service. You can save on travel, computers, movies, cell phones, food, and more! Our web site outlines some of the benefits that are yours. Just go to royalarcanum.perkspot.com and sign up or log in, and start saving!
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Last newsletter, we talked about using email and phone calls to go back and forth with members to hold a virtual meeting. Wouldn't it be nice if we could all just talk at the same time? Teleconferences allow many people to all be on the same phone call at once, and might be a way to hold a virtual meeting. But there are a few tricks that will make those teleconferences work so much better.
Much like meeting in person, if any person on a teleconference talks, everybody who is on can hear. That's great! But what if several different people start talking at once? Just like in-person meetings, it makes anyone hard to hear or understand. When you're meeting in person, you may respond to visual clues to realize somebody else is speaking as you wait for your chance to add to the conversation. Maybe you've had to quietly remind the person next to you that someone else has the floor and pay attention to a quiet speaker across the room. On a teleconference, there isn't any easy way to quietly nudge someone to remind them. Still, there are some techniques that can be used that can help out.
If you want to try to hold a teleconference meeting for your council, you need to first secure a teleconference service. Most of our members probably don't have access to a service, but the Royal Arcanum does have a service, and can allow your council to use it if it's available and you reserve it in advance.
Once you've secured the line for your meeting, let your members know in your usual way the date and the time of the meeting, and provide them with the teleconference information. Each attending member, on the date and at the time of the meeting, will need to call a special teleconference number, then enter a special code that will authenticate them for the meeting. As long as the host of the meeting has already dialed in, they will be placed in conference with each other for your meeting.
There is a special role needed for this: the meeting host. The meeting host should be familiar with teleconferences, and ideally will have experience hosting them. They have extra duties to facilitate the meeting and to help your members hold a successful meeting. We can provide a meeting host if you would like one.
Some tips to keep in mind: - Pay attention to the meeting host. The host will invite people to speak when needed or remind them to defer their talking while someone else has the floor.
- Call from a quiet place. If there is a lot of background noise when you call, that noise will often be picked up by your phone and make it hard for everyone to hear.
- Mute your phones when not talking. Placing yourself on mute when you are not talking helps tremendously in cutting out background noise and allows the speaker to be heard. Many phones, such as mobile phones, have a mute button built in. If your phone doesn't have a mute button, you can still use your audio PIN and a *6 button sequence.
- Secretaries: use a hands-free device if you can. In order to take meeting minutes during a call, it helps to have a speaker phone or earphones or some other hands-free device so you can take notes during the meeting.
- Meeting hosts: your job is to make the meeting run smoothly.Remember members should be invited when to speak or asked to refrain from speaking when someone else has the floor. Ask those not speaking to mute when another is talking. Remember to ask for member comments and remind members to unmute to speak: the regent may need some help with this, especially if there are several members who want to speak at once. Your role as facilitator is to help the regent in the meeting.
- Remember the meeting may sound more structured or formal than your usual meetings. It will feel different from meeting in person, but it's easy once you get used to it. Why not give it a try?
We would love to have all our councils meeting virtually, either by email and phone as described in the last newsletter, or by teleconference, or by some other way. Please let us know what you've tried, and how it worked for you. Happy meeting! |
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What's a Home-bound Bear to Do?With the change of seasons and changes during the pandemic, our travel bear, Roy Al Arcanum, is turning his thoughts from traveling to staying in his den. He's looking for some ideas to keep him occupied.
What's Roy doing in your home? Drop us a line (and a picture) of Roy helping you cook and share a favorite recipe. Is Roy helping you with a problem? Let us know your fix-it solution. Perhaps Roy has a humorous story to share. Send usyour hints, tips, recipes, and stories and we'll share them in future newsletters. |
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